Showing posts with label sales. Show all posts
Showing posts with label sales. Show all posts

Understanding the Customer Experience


Customer eXperience (CX) is more than customer service centers or doing a customer satisfaction survey. Having the best price or product is great, but lots of other companies can claim the same.  It is a strategy to become more successful by making business about every interaction the customer has with your product, service, brand, and company.  The goal is to make every interaction pleasant for the customer so they feel good and return to buy more.  

  • "61% of consumers say their priorities keep changing as a result of everything going on in the world. As a result, the way they interact with brands is evolving, and so too is the idea of customer experience.." from Accenture Insights and Research 

The customer experience starts with marketing materials that attract their attention.  Marketing can be digital or print.  The old marketing rule of seeing your brand at least three times before they buy my still ring true, but the methods for getting that attention have changed.  Businesses can not rely on only one marketing effort that has worked I the past, they must use multiple channels to not only communicate with current customers but to reach potential new customers.

  • On the Adobe for Business blog post explaining customer experience management, they explain "For today’s customers, their experience matters as much as your offerings. In fact, 86% of consumers say they’re willing to pay more to receive a superior customer experience. And 64% are more likely to recommend your brand if they have a great experience, leading to increased referral business and higher return on investment." 

The customer experience means more than getting them into a physical store, to attend a sales meeting, or buy from a website.  It consistently delivering a brand experience that makes customers want to come back.  Loyal customers continue to drive business revenue only as long as they feel they are getting more than just a regular product or one-time service for their money.  Remember they can always go elsewhere for a similar product or service if they are not getting a satisfactory experience with a company and brand,

  • "80% of customers value their experience with a company as much as its products or services." is just one of the many statistics presented in the Customer Onboarding blog by OnRamp.

Communication is important to any customer who has a problem anywhere during the sales cycle or after delivery.  If the customer reports a problem, they must be kept in the loop on how it is being solved.  The quickest way to loose a customer is for them to have a bad experience and believe no one is listening to their complaints.  When considering word-of-mouth, a really great or a slightly bad experience is often communicated faster than a good one - especially with social media making it easier to complain.  Communication with the customer is also important when considering improving a process that involves them or developing a new product that replaces a popular version.  So consider asking for feedback from those that order often to make sure the proposed updtes still offers them the value they expect.

  • According to Hubspot blog, a provider or customer satisfacton surveys and map templates to plan the customer journey "Excellent customer experience leads to loyal customers, who are likely to sing your praises via word-of-mouth marketing, which 92% of people trust more than advertising." 

If the goal of great customer experiences is met. It may lead to customers giving great reviews and encouraging others to buy from the company as well. Word-of-mouth marketing then expands from social networking through company resources to trusted individuals sharing their experience with others who might be interested in what you offer.  Sales go up, profits go up, and companies stay successful.  Customers should always be treated like they are kings and queens, because without them there are no sales nor profits. 

Real Marketing Options for Every Business

 

If you have tried lots of marketing options presented in articles or given to you by "next generation" advisors, have you had success?  Maybe a little, but probably not a lot.  So did you waste your money on marketing?  Again, maybe a little if you learned what not to do but for sure if you are still listening to people who are giving you the wrong advice for the type of business you have.  What works for big businesses may not work for small businesses.  What works for selling retail products direct to consumers/customers - does not work for selling products and services to corporate clients.    

If your company is a small business, instead of hiring a consultant, try some of the ideas in 14 Cheap and Effective Small-Business Marketing Strategies.   Notice this article does not mention social media until option 10 and then only as a way to continue the efforts from other options.  Do not jump on a social media platform immediately because someone told you it worked for them.  To be effective  social media must provide something for the reader and must target the people you want reading your posts.

If you are Business to Consumer (B2C) retail seller or service provider, 7 Tips for Consumer Marketing emphasizes digital areas such as ecommerce stores and social media for brand awareness.   The article briefly explains the basic differences between B2C and B2B marketing.  It targets getting customers and repeat business through special offers , customization, and using various strategies to market and grow your business.

If you are Business to Business (B2B) product or service provider, according to The Ultimate Guide to B2B Marketing you should to concentrate on understanding your competition and the standard sales cycle to actually get sales.  The guide compares B2B and B2C marketing differences in a simple chart.  It also explains what you must do before marketing and then explains how to build a multi-faceted marketing strategy.  Social media is more for business brand awareness and most likely will not directly result in sales, but it can be the first place corporate leaders and buyers may find out about you if your marketing plan is done well.  

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What Is the Best Alternative for Social Marketing?

Businesses are getting conflicting messages on what to do with their social media accounts.  Articles paid for by the social media companies say profits are up.  However, customers have left Facebook, Twitter, YouTube and others citing: their censorship of posts, too many ads, or increasing restrictions.  Technology changes, cyber-security issues, and varying user needs are being reflected in multiple new platforms are being designed and redesigned.  New social media and other interaction alternatives seem to be coming out on a more frequent basis.  

POST SHORT URL =  https://tinyurl.com/46xvatsb 

It seems that social marketing is not what it used to be.  Where is the profitability for companies to continue to have a social media presence with specialized pages or advertisements?  What are the best alternatives for different types of businesses to reach the customer-base they want?  If you have questions about what to do now,  you may find some answers by reviewing the posts and articles below.  

If something peaks your curiosity, you can refine your own web search using concepts and ideas presented in the text of an article or post you read.

Is Deglobalization the New Business Solution?

Over the past few decades, world trade opportunities led many companies to see globalization as a way to increase sales growth and potential profits.   Moving manufacturer to countries where labor was cheaper or regulations less strict seemed important to cost cutting efforts and again increased profits.  

Due to the world pandemic and economic ramifications causing a break in the supply chain as well as rising shipping rates and import/export costs, some corporations are not only rethinking globalization.  There are questions how to work during global isolation.  Plus many organizations are also considering deglobalization as a possible economic resolution.  

Is the new concept of deglobalization the most recent answer to companies changing the way they do business?  Will deglobalization decrease or increase investment opportunities?  Are the business trends really moving from a history of worldwide marketplaces and returning to home base operations?  If the trend in more national than global, how does this impact future product marketing and sales?  If the trend is more local than world-wide, what does that mean for human resources departments and employee placement?  What does it mean for building factories, moving manufacturing, customer service, and more for logistics, productivity, and quality? 

What do you think?  Have you read any good articles that helped your compnay make decisions regarding globalization or deglobalization?  If you have, please share article sources and hyperlinks in comments on this post.

FYI: NEW answer on Chief Executive Net 2023 China: The Decoupling Is Here  

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Politics in Marketing Can Kill Business

Have you seen ads mistakenly promoting political agendas as current social issues that they support?  Have you been considering showing similar support for the short run in your marketing?  If you have, then think again before reacting.  This type of political marketing can backfire on a business.  Consider ticket and sponsor losses of the NFL when they appeared to take a political side.

Before you change your website, ads, and social postings, do your research and consider the implications for your business.  Is the political issue or current socialistic opinion being supported by hundreds rather than thousands, by thousands rather than millions?  News reports can often be misleading. Is the group or charity you are considering making a difference?  Is the movement making a difference, is it  peaceful or violent?  Did it physically destroy property, loot other businesses, or hurt people? Is it really a social cause or a political agenda?  However those actions are perceived may reflect on your company as a supporter.   How many customers do you want to get?  How many are you willing to alienate?  How many are you willing to lose?  If you make the wrong move/impression, the company page on social media may blow-up in your face instead of in your sales. Have you researched the issue to be sure it is real and not a lie or hiding a different political agenda?

Instead of using the political issue or socialized opinion "of the week" or month to build an advertising campaign, look for a way to use your marketing budget for the long run to build business.  Create marketing that builds-up you brand instead of promoting the brand of others.  How do you do this?  Sell your value, create brand recognition, and build trust with current and future customers.  Most customers are interested in WIFM (what's in it for me), so sell the value of your product or service.  Build your advertising and social media presence around being known for what you do, and repeat that in multiple formats and places.  This reputation is key to create name recognition and service/product reputation.   Steer away from ads that leave people thinking "That was an interesting commercial.  What was it for?" If you want to build customer loyalty, do it through brand trust.  You have to have trust in your compnay first, an uninformative or misleading advertisement makes people think you are covering something up, therefore killing any chance at building trust.

Still considering putting your political views to grab attention by supporting current issue?  If you are, you may want to read the articles and tips below before you spend your marketing money.
How Social Media Can Kill Your Business
Politics and Marketing
SBDC 8 Steps To Marketing Your Business

Will you let your business be hurt by putting an irresponsible statement in a box promotion or funds into a questionable process/policy? If you move too soon, you may lose business.  If you have already made the wrong move, better backup and hope to reduce/reflect backfire from the larger population not supporting the statements which may be your greatest potential for customers.  It is ok to have a personal political view, however advertising it in your marketing can result in: lost capital now, future loss of consumer business, which means no freedom to innovate and grow your business.  Only a foolish leader makes decisions out of fear or not checking for all the facts. Make sure social media people know to avoid politics and hopefully  avoid boycott and other outcries from customers/readers.

If you have funds you wish to donate anonymously or publicly, make sure they provide a helpful service to society.  Consider ecology and help save the planet.  Or help people by feeding the hungry or housing the homeless.  Before you donate, verify the legitimacy of the charity; as well as their values, goals, and past spending results.  If tax deduction is also important to you, verify what the organization qualifies for since most charitable deductions are not be taken at 100%.  Political contributions are not tax deductible. 

According to the marketing "rule of seven" it takes awhile for people to notice an advertisement.  The more you share information with people, then it may become believable to them even if it is just a cleverly disguised sales pitch.  Be ethical and honest with your potential clients, make sure you statements are truth not lies just for profit.  Dishonesty catches up with a compnay as disillusioned customers will leave in droves and make their dissatisfaction and distrust  known on social media so new customers think twice before buying.

Post Short URL for sharing = https://tinyurl.com/mphb69vw 

NFL Blunders in Business Again and Takes Other Sports With Them!

A few years ago, the NFL Made Business Blunder which lost them and sponsors lots of money because they were seen as unpatriotic.  They eventually took a stand and their fans and customer base began to slowly return.  Due to coronavirus this year, they can not sell tickets, so they are trying to be "relevant"  with a new marketing campaign.  Will this cost them  customers again?  Will the #BoycottNFL cry across social media start again as more people check the historical records of the National Football League on politicizing social issues?  What will it for them to separate their business from player politics?

Other sports leagues or teams (NBA/WNBA, NASCAR, MLB, etc) besides NFL are starting similar campaigns as well.  Some are even considering changing the names of teams.  Are the name and logo changes a politically correct idea or a marketing ploy to pave the way to try to generate income through new sales of re-named sports gear since they cannot sell tickets?  What will their customers/fans think of name changes?  Will they buy into the media hype or continue to abandon professional sports?  Will fans begin to boycott other sports as well as their sponsors and advertisers too?  Will the league owners lose money when sponsorship goes away?  Will the players now lose their bloated million dollar salaries?  Will professional sports eventually go from being big business back to a low cost athletic-based pastime fro fans?  Or will USA sports decide their business would be safer if they go back to separating themselves from political agendas as UK sports do?  Forbes suggests Case To Separate Sports And Politics For More Fans And Higher Ratings.

Headlines below show a few of the results from political activism in American sports.
2024 NEWS:  NFL obviously thinks their fans have a short memory.  In 2024, NFL teams decide the national anthem "The Star Spangled Banner" is not good enough for them.  They decide to play alternative tunes before it or instead of it.  #BoycottNFL has started to tend again.  When will AMerican citizens drop high-pay football and only watch school sports or drop football al together and just keep the national pastime as Baseball...

Ten Tips for Wonderful Webinars

Webinars are a great way to share knowledge or give presentations to multiple audiences at one time.  People from multiple locations can connect at the same time to hear your message without travel requirements or tie zone issues.  Consider webinars as an e-learning option for training and as a marketing tool for sales prospecting.  Below are ten tips to help you have a problem-free webinar.

10 Tips for Wonderful Webinars
  1. Select a webinar platform.  If the organization hosting the webinar does not have a webinar/virtual meeting provider, you will need to research ones that might fit your need.  Most platforms offer a free short trial period you may use to host a small webinar to get started.
  2. Alleviate technical issues.  Presenters should use a landline connection over WIFI option to prevent possible downtime. For the best voice sound, use a microphone headset rather than the mic inside your computer.  Turn off any pop-up notifications to prevent distractions during presentation.  Also be in a room where there will be no background noises or voices to interfere with the audio.  
  3. Have a technical assistant or moderator, if possible.  This allows the presenter to  concentrate on delivering content rand answering questions over clicking on the computer.  Verify with each other when the pre-webinar check-in time together will be , presentation expectations, and any post-webinar activities.
  4. Provide a short speaker bio, if you have a moderator who will be introducing the webinar.  This is especially important if there will be several speakers in a panel or webinar series.  It gives the moderator relevant data on presenter to share before introducing the current topic.
  5. Keep it short at 30-60 minutes, but no more than two hours.  People get tired of staring at a screen even if the topic is absorbing.  If your message requires more time, consider making it a multi-part series over a few weeks instead of a long session.
  6. Promote the webinar.  Webinars target to a specific group should be communicated via email to target audience.  Open webinars may be marketed via email and/or on social media.
  7. Have a photo of the presenter to include with bio and show on introductory/closing slides.  This way the audience knows what you look like.  This will allow you to skip having a presenter camera on you when you are speaking.  Presenter cameras are geared for emulating face-to-face meetings, not for presentations where speaker may be glancing down at notes or on-line ressonses.
  8. Prepare a slide show for display during the webinar that is interesting and informative.  Keep slide text as concise as possible, use appropriate statistics,  have relevant graphics often, and use animations/transitions to get attention.  In virtual presentations there is no eye-contact so you will need show more slides and spend less talking time per slide than if you awee doing a live presentation.You may want to give the audience the option of downloading a copy of the slid es to follow-along and make notes.
  9. Practice your presentation for attention-getting delivery and with your assistant for technical delivery.  With the technical practice session, include testing pauses for: audience to read statistics or graphs, taking polls, giving quizzes, and answering questions.  
  10. Consider recording the webinar so that people unable to attend the original virtual session or missed part of a series has the option of watching at a later date.  You may want to limit the amount of time the recording is available to eliminate the possibility of people seeing out-of-date information.

Gender Diversity: Women in the Workforce

Gender diversity usually refers to an equitable ratio of women and men in the workplace. This does not mean you must have a 50/50 split of females to males within every position within your company. You should still hire/transfer/promote the best person for the job, however you need to plan for a fair representation of both sexes in both job roles and organizational hierarchy.

Why is it important for your company to have women in the leadership positions?  A 2016 Survey by PIIE "suggest that the presence of women in corporate leadership positions may improve firm performance." Another plus for more women in leadership positions is improved problem-solving and increased idea generation that comes from the different perspectives of a more diverse workforce - gender and race.  Leadership not only happens in corporate hierarchy, but also in teams and individual performance in every department!

Leadership is not the only place this is important.  It is important to consider the possible benefits of women in all positions.  For example, your sales department will need women since your customer base most likely includes many women.  How do you know that there are more women buyers out there?  Per Statista Demographic Report, women make up more than half of the USA current population and this trend is expected to continue.

So consider gender diversity in your recruitment and hiring process, as well as transfer and promotional opportunities.  This will set your company as a preferred place to work as you not only adhere to federal laws, you demonstrate that you value diversity in all forms.

For ideas on how to create a gender divers workforce, see SHRM article 10 Tips to Fight Gender Discrimination.  For suggestions for improving hiring processes, see article Write Better Job Postings in 7 Smart Steps.

Infographic with Statistics on Social Selling

12 statistics as infographic that may convince you that your business needs to start social selling, originally from Sales for Life blog.  They also shared more stats in an infographic on B2B Social Selling.  

NOTE: Sorry,  infographic referenced above has been removed from web.  Try Forbes article Social Selling: The Future Of B2B Sales for information OR infographic in Hypervise post Generate More Leads with B2B Social Media.





















Learn At Lunch: A Great Team, Sales, and Management Training Option

Lunch & Learn, Lunch N Learn, Lunch and Learn, Brown Bag Seminar
Learn At Lunch-Training Presentations 
Whether you call it learn-at-lunch (American Management Association term, circa 2013) or lunch-and-learn (also Lunch N Learn or "Lunch & Learn" terms @2007), this is a great option for disseminating short training nuggets. It can save both time and money when it comes to employee learning.

Please note, the older terms of Bring-Your-Own-Lunch Training or Brown Bag Seminars (started in the 1980's by offering short technical topics or product introductions) are dropping in popularity by business organizations due to language acceptability and labor issues.

Use learn-at-lunch time to:
  • Introduce team-building concepts or simple business skills that do not require physical activities or special equipment
  • Familiarize sales and customer service representatives with new products, services, or processes
  • Encourage supervisors, managers, leaders, and facilitators to adopt new procedures, attitudes, or policies
For corporate events, nothing says says you have to use the term Learn-at-Lunch.  Instead you can even make your lunch menu a fun match to the topics.  Some ideas might be:  Tacos & Tools, Pizza N Presentations, Sandwiches & Sales, Training N Treats, Salad and Service, or Noodles & News. Get the idea?

For tips on Learn at Lunch, see:

Meeting Application for Smart Phones

In my book R,A!R.A! A Meeting Wizard’s Approach (available on Amazon #ad), I share tips for preparing and evaluating meetings, as well as how to run them effectively and efficiently.   Because I am a certified meeting facilitator and author of various business books, I get asked to recommend technical solutions in addition to the meeting leadership and participation guidelines found in my book. For that reason I wrote the post on evaluating meeting planning and measurement tools that are free on the internet since not many people know about the options I listed.  Most people already know about holding meetings with internet tools like GoToMeeting, Skype, and WebEx, so I just encourage them to improve their virtual meetings with tips and toolsfrom my book and articles. Now I will share a new tool businesses may be interested in.

The video below introduces an easy-to-use application for meetings and webinars called ThinkRite Assistant.  This application could be very handy for field sales team meetings as the sales representatives can easily join meetings when on-the-road from their mobile phone.  This solution may also be a good fit for global project teams who must collaborate virtually rather than physically.  The option to use a smart phone for checking into webinars also makes this app a great way to make sure continuous learning is available to off-site employees who are not able to come to a central location for seminars and training classes.  After watching the video and if you are interested in learning more, review the website at http://www.thinkrite.com/.


Ten Habits of Effective Sellers

10 Habits of Highly Effective Social Sellers InfographicsThis infographic from SalesForLife lists 10 Habits Of Highly Effective Social Sellers. These ten habits can be critical to any sales representative in any industry just by following the keys:

1. Manage your time.
2. Improve your skills.
3. Use your toolkit.
4. Tell your story.
5. Use technology to your advantage.
6. Increase your reputation as a resource.
7. Connect through conversations.
8. Build relationships.
9. Provide help for customers.
10.Deliver value to your customers.

To see larger version, go to blog post
10 Habits of Highly Effective Social Sellers Infographic by SalesForLife.com

Three Value Conversations for Making Sales

For years now, sales trainers have been telling their trainees they need to sell value over price if they are to make money for their organizations when selling products or services.  Unfortunately, those same companies marketing folks are translating value to mean highlighting all the bells and whistles the product has to offer or the latest buzzwords associated with services.  So what does value really mean to the prospect or client that the sales person is trying to sell their products or services to?

In The Three Value Conversations (on Amazon #ad) book, the four authors help the sales force to understand and grow selling skill that focus on the customer.  Focusing on the customer’s needs not only may land the initial sale to a prospect, it can help upsell existing clients.  It is all a matter of becoming known as a helpful consultant and change manager rather than a pushy salesperson.  Below are a few key points from the book.

 3 Value Conversations sales representatives should hold with prospects and existing customers:
  •      Differentiation = Create value by helping the customer articulate their real problems and work together to find the best solution.
  •      Justification = Elevate value by helping the decision makers see and justify the financial impact of investing in the new solution to their problems.
  •      Maximization = Capture value by focusing on pivotal agreements with seller and rather than old-style negotiations over price pressures from buyers.
3 Important Things to remember when having a conversation with prospects and existing customers:
  1.       Send the right message – concentrate on what is important to the customer.  What are their current and future business challenges?
  2.       Use the right tools to deliver the message – look for new ways to tell your story and match it to theirs instead of just using brochures and PowerPoints.  How can you stand out from the competition?
  3.       Apply the right skills to your message by practicing communication and building your confidence levels.  What do you need to learn to deliver more powerful messages?
Why did I say sales people have to be change managers above?  Because according to the book “at least 60% of those buyers won’t change after hearing from you and your competitors.”  Resistance to change is why so many sales fail.  After all, changing is uncomfortable – maintaining the status quo is safe.  Not only do you have to share how you can solve their problems, you have to show how not solving an existing problem can be more harmful than changing to a new solution.


Sales Quiz to Get Past the Gatekeeper

If you are a sales representative, you should check out this 8-question quiz "Getting past the gatekeeper" from a Sales Training company in the UK.  It is a pretty good quiz and you get a score at the end.  The only improvement I would suggest is a feature that tells you which question you missed and what the best answer should have been.

Getting Past the Gatekeeper

Social Selling Infographic

According to a recent post from Sales for Life blog "Social Selling has become a massively important aspect of the modern sales process." I borrowed the infographic below with the blog permission to emphasis their research statistic that 76% of social sellers spend most of their time on LinkedIn vs Twitter (16%) and Facebook (44%).  If you are in business, whether or you are in the sales department or not, you need to consider starting to social network.  



NOTE:   Go the Source: Sales for Life blog to check it out in full size.

Do Business Books Make Good Gifts?



When people ask me what is a good gift to give clients or employees for holidays or business anniversaries, a good book is always on the top of the suggestion list.  A well-chosen book can motivate your employee or help them to succeed in an area they may need assistance.  An informative business or management book can give your clients an upper hand in their industry or improve the way they do work that solves an existing business problem. 

You do not just have to take my word for it though. Below are links to articles or posts by others who suggest books too.
For more on the client gifts, see my post Prevent Gift-giving OOPS, know what to give your clients for the holidays post and some of the links within it.  This post also has links for gift book ideas for employees and managers.  Review all of the tips and then check out my books for some titles you may want to consider as possible gifts.

BTW:  Did you know when ordering books on-line, you usually can mark each as a gift once in your shopping cart?  You also can have them shipped directly to the gift recipient with a note from you on the packing slip with no indication of what you spent.  

Four Challenging Questions for Your Business

In 7-minute Business Blueprint video, Murray Priestley says you need to really THINK about the challenges facing your business.  At the end, he gives 4 deep questions to solve your business problems by taking time to think.

Questions:
1.(part a) How big would my business be if I still had every customer who ever tried me? 
1.(part b) What can I do to keep the customers I currently have?
2. If I could no longer advertise or prospect, what would I need to do to sell by referral only?
3. Where are we confusing activity with production?
4. Where have we compromised on the trade-offs necessary for my business to deliver on our value proposition?
 
)

Pareto Principle: The 80/20 Rule for Business

If you have not heard of the 80/20 rule, simply put it is that 80% of work is trivial and only 20% is vital.  In quality programs, this rule is referred to as the Pareto Principle.  Knowing this principle can be important to making your business better and increasing company growth.

How does the Pareto Principle apply to business?
  • You can apply it to Human Resources (HR) via new hire interviewing and by reviewing the similar 20-60-20 rule for employee performance.
  • It has been applied to Information Technology (IT) and software development, where reports show 80% of software bugs come from 20% of the code and 80% of help desk calls come from 20% of the user base.
  • You can apply it to sales and customer relations since typically 20% of your customers most likely make up 80% of your business. Figure out who those 20% are and really cultivate the relationship for continued business growth.
  • It has been applied to time management as work smart not hard by expert Alan Lakein, author of How to Get Control of Your Time and Your Life book (on Amazon #ad). He suggests we flip from old style work to better time management by prioritizing to make sure more time is spent working on most important items first and spend less effort on the low-value tasks.  You should do this too.
After reading the linked articles, you should now understand how this can directly apply to business.  However, you may want to consider applying the rule to outside or work as well to make better use of personal time.

Customer Service: How can you make the wait profitable?

In last week’s post, we looked at communicating with the customer during their wait in long holiday lines.  Communication can make the wait not only bearable for the customer but profitable for both them and the product or service provider.  How so?  Well, besides letting your customer know you care about them and their time, you can soft-sell additional or substitute products while they wait.  In this post, we will examine ways to direct your customer’s attention away from watching the clock while they wait and towards other items that they may be interested in.  (Remember last time, we suggested you skip to your type of business to save reading time and spend more time on planning what you can implement.  Do that again.)


Register or counter:  Ever been to Frye’s Electronics?  This is one store that knows how to handle their customer base!  During the holiday season, they out up walls to create a single winding line for their customers to await the next open register.  It seems most of their customers do not mind the lines because the line appears to be gadget heaven!  There are toys for the kids to try, devices and accessories for the adults and teens to peruse, even snacks you can nibble on and then pay for when you finally get to the register.  People purchase additional things that seem “cool” or “neat” that they played with while waiting in line.  Hey customers typically reach the end of the line and will be at a register within seconds they and barely remember when they got in line. 

Many retailers know to stock some “impulse” items near the register.  How many know to take advantage of the waiting area by making it multiple displays.  This year, instead of ropes to mark waiting lines, think what products can we display or services can we market instead?  Having a TV for customers to watch like at amusement parks may seem like a good distraction, but how many people are actually entertained by it and can they hear? (If you go with a TV or movie, use closed caption so watchers have to watch to keep up.)  Instead look for ways the customer can distract themselves.  Remember to keep them informed of their wait time throughout the process!

Phone customer service:  Ok, there is no way to provide distractions to people in the line other than the methods posted in the last chapter.  Instead concentrate on making the final call a wonderful experience for them.  Start by thanking them for their call and waiting for you, but you do not have to apologize for their wait time if you kept them informed with recordings. 

If the item they want is out of stock – do not tell them they should have called sooner!  Instead tell them that the item they wanted was very popular (this is a subtle way of letting them know they originally made a very good product choice so they feel better about it being out-of-stock without your having to say you are sorry) and the item is no longer available at this time.  Then offer to put them on a wait list for notification when it comes in stock, offer to place a back-order for them to automatically be filled when the item becomes available, let them know if you have the item available in an alternative color, or suggest another similar item that is still in stock.  If they choose any of these options, your chance of keeping the customer and selling them future products increases.  If you just tell them most of the items they called for are already sold, then you will lose the sale to a competitor and the customer most likely will not come back to you in the future.

On-line store:  I covered error messages in the previous post which is the most frustrating part of ordering on-line for the customer.  The second most frustrating thing about ordering on-line is finding out the item you wanted is no longer in stock.  A possible response for out-of-stock items was in the previous post.

Another thing you can do to prevent the customer from going to a competitor for your products is to suggest alternative items to the one that is out-of-stock.  (This take a little more coding, check you store system to be sure it is an option.)  These alternatives could be the same item in another color or a similar item that has more or less options that the first.  Be sure to have a note above the suggestions or in center of page pointing to the suggestions that state why they customer may want to choose one of the options instead of leaving your store.  Suggestion should range in price from slightly lower than the desired item to slightly more.  If a new item is on sale for a special price or requires a coupon code for discount – be sure to let the customer know that too.  Often, they will be grateful for the special offer rather than being angry at not getting what they wanted. 

If you have any suggestions for helping the customer “endure the wait” that may have been missed in these two posts, please share.  You may share using the post comments.

Customer Service: How long will they wait in line?

With the holiday season approaching, we know there will be lines for many types of businesses.  Ever gone to customer service training and been asked “how long do you think your customers are willing to wait in line?”  Most people answer with “it depends” response.  As in – it depends on: how bad the customer wants the product or service, how long the line is, when their coupon expires, how long they have already waited, or whether or not the item is on sale.  There may some truth in those statements for a few customers, however for most customers it depends more on communication and attention to time.  Let us examine the communication angle first for 3 types of businesses (you can save time by skipping to your type of business).


Register or counter:  Customers get frustrated when they have to wait in line longer than 3 people, which is why many store now have “I see 3” announcement to get more people to the register.  So how do you keep customers happy during the holidays?  A time-efficient method is to have the customers all go through a single line and always have the clerk call the next in line.  Studies of this method show the customer wait time can be cut significantly and many see this as a more “fair” treatment than trying to get into the shortest line.  However, to prevent line-jumping and keep it fair, you must set up visible markers for the line so customers know path to follow.  Take the 1-line idea a step further with the amusement park idea of letting customers know how long that have to wait when they enter the start point of the line and remind them of approximate wait time when they get to a mid-point.  Once past mid-point those waiting feel they have an end of the wait in sight.  Studies show customers like being informed and willingly wait the expected/posted time.

The above option is they most fair way for big business to handle lines, if you have a small business, you may want to consider alternatives that shows concern for the customer and gives them to option to roam around (and possibly keep spending).  You can provide a “place in line” number that you call over the loudspeaker when it is their turn to pay.  Or give customers those flashing/buzzing pagers like they hand out in many restaurants when it is their turn at the counter.   As long as all the customers know this is the process, there should be no issues of fairness or perception of line jumping.

Phone customer service:  Personally, I hate those recording that tell me “our call center is busy; the next available representative will be with you soon.”   Soon to the provider may be within 10 minutes, soon to the customer is most likely 2 minutes or for the truly patient 5 minutes before they hang-up.  This only tells the customer why you are not picking up their call not when you might answer.  What I (and most other customers) prefer is to be kept informed of when I will be responded to.  Some of the call centers I interact with often have a recording that tell me “Thank you for calling.  We are experiencing a high volume of callers at this time.  Your call is important to us and a representative should be with you in approximately X minutes.”   The X minutes can be anywhere between 5-20 minutes.  However within a few seconds, they have given me a choice of waiting or calling back later when they may be less busy.  If I choose to wait, I know that I can get a cup of coffee or type an email while I wait the stated timeframe.  These same companies provide me with a waiting time update every 2 minutes so I know where I am in the line now.  Sometimes I may take the 2-minute increments forward and other times I quickly leap forward several minutes depending on other’s needs being quickly met or their hanging-up.  I like this as I know what to expect if I choose to wait.  Usually when I get to the 2-minute point, I am taken is a matter of seconds.  Now they have exceeded my expectations by getting to me quicker!

The above is a technique I like.  What is an additional technique that I love?  When they offer to let me seem to “skip the line” by choosing to have them call me back when my turn in line comes!  This means giving me back my time to do whatever I want while others wait – I just love it!
                                                                          
On-line store:  Ok, you might be thinking people aren’t really waiting in line when they use the interest or a mobile app to order.  However, they can get error messages because the system went down due to too much traffic or when they try to buy something that sold out before they completed the order in their shopping cart.  To prevent losing customers here, communication is very important!  If the site goes down, be ready with a message that tells the customer that it is down, why it went down, and have a plan to update the expected “back up around X” time.  Be sure to include the time zone when putting in the hour and minutes. 

If the product is no longer in stock, let the customer know with a message something like “You requested a very popular item, which we are sorry has sold out fast.  You may choose to go ahead and place an order for this item or you may remove this item from your cart.  If you choose to order the item now, we will notify you when we have it in stock and able to ship it to you.”  This little message may keep your customer from abandoning their cart going to your competitor. 

Come back for next week post and find tips for getting the customer’s attention away from watching the clock when they have to wait.